CLUB CHAIRPERSON

ROLE DESCRIPTION

To co-ordinate the affairs of Loughborough Lions Volleyball Club

SKILLS/QUALITIES REQUIRED

·        Good inter-personal skills

·        Ability to behave impartially at all times

·        Approachable

·        Ability to control meetings effectively

MAIN DUTIES

·        To be responsible for managing the affairs of Loughborough Hexagon Volleyball Club

·        To chair and control the meetings of the management committee and AGM

·        Be familiar with the constitution of Loughborough Hexagon Volleyball Club, the general rules for committee procedure, current affairs and business in hand

·        Oversee decisions made by the management and other personnel

·        In conjunction with the secretary and treasurer present the annual report and accounts respectively

·        Be in consultation with the secretary with regards to the content of the agenda and minutes of meetings

·        To keep open communication channels with members of the management committee and inform them of any instant decisions taken

COMMITMENT

To chair the AGM once a year, deal with any club issues as and when they arise and attend club management meetings.

VICE-CHAIR

ROLE DESCRIPTION

To support the chairperson in co-ordinate the affairs of Loughborough Lions.

SKILLS/QUALITIES REQUIRED

·        Good inter-personal skills

·        Ability to behave impartially at all times

·        Ability to control meetings effectively

·        An understanding of the organisation of the association

MAIN DUTIES

·        To deputise for the Chairperson as necessary

·        To attend all meetings of the association

·        To support the Chairperson to ensure that the aims of the association are upheld

·        To motivate and support committee members

·        To help promote the image of the association

·        Be familiar with the constitution, the general rules for committee procedure, current affairs and business in hand

·        To act as the ambassador and/or spokesperson for the organisation

COMMITMENT

Attend the Annual General Meeting and quarterly NEVA Executive Committee meetings.

Continual involvement and readiness to deal with issues as and when they arise

SECRETARY

 ROLE DESCRIPTION

To receive and disseminate information effectively and ensure the smooth running of club administration

SKILLS/QUALITIES REQUIRED

·        Good verbal and written skills

·        Access to a word processor is desirable

·        Good organisational skills

·        Experience\knowledge of minute taking and administration skills are desirable

MAIN DUTIES

·        To liaise with the club chairperson with regards to agenda content

·        To take meeting minutes and distribute copies to committee members

·        To be the main contact for the club

·        To deal with the day to running of the club

·        To respond to any correspondence as appropriate

·        To pass on any information received to relevant parties/persons

·        Actively seek to develop the club through accreditation and links with external partners.

COMMITMENT

Attend the AGM and any other meetings; deal with any other arising club issues

TREASURER

 ROLE DESCRIPTION

To manage Loughborough Lions Volleyball Club finances and maintain accurate financial records.

SKILLS/QUALITIES REQUIRED

·        Must be honest and reliable

·        Experience of producing accounts and budgets is desirable

·        Access to a computer is advantageous and a working knowledge of spreadsheets and/or similar systems desirable

·        Must be numerate

MAIN DETAILS

·        Responsible for all club finances

·        To produce an annual budget and monitor expenditure

·        Be responsible for payment of any monies to and from the club; providing receipts and keeping an up to date record of transactions

·        To produce an end of year financial report for the AGM

·        Regular report to the committee on the financial position of the club

COMMITMENT

Attend AGM and have ongoing responsibility for club accounts

JUNIOR DEVELOPMENT OFFICER (VOLLEYBALL ENGLAND COMMUNITY DEVELOPMENT COACH)

ROLE DESCRIPTION

To manage junior club development

SKILLS/QUALITIES REQUIRED

·        Experience of working with young people

·        Knowledge and understanding of child protection issues

·        Good communication skills

·        Effective people management skills

MAIN DUTIES

·        Responsible for co-ordination and implementation of Junior development programme

·        To manage junior coaches, team managers and other volunteers as necessary

·        To ensure that appropriate policies and guidelines are in place for junior members and those people working with juniors

·        To represent the interest of junior members at management committee meetings

·        To manage problems and issues arising from the junior section

·        To work with other agencies such as local schools and local sports authority development units to improve/sustain club membership

·        To review the activities of the junior section through feedback and evaluation on an annual basis

·        To engage with more local schools and actively recruit juniors for the club sessions.

COMMITMENT

Attend the AGM and other club meetings; deal with junior issues as and when they arise, continued junior development

CLUB WELFARE OFFICERS (CWO)

 ROLE DESCRIPTION

To be responsible for the implementation of good practice and child protection policies within the club

SKILLS/QUALITIES REQUIRED

·        Has attended the Sports Coach UK ‘Good Practice and Child Protection’ workshop

·        Be approachable

·        Good communication skills

·        Discretion

·        Has an understanding of child protection issues

·        Good listener

MAIN DUTIES

·        Sign a Personal Disclosure Form and forward to the English Volleyball Association

·        Help the club follow the guidelines laid down in the EVA Child Protection Policy and Good Practice document

·        Ensure that Good Practice and Child protection is an item on the club management committee agenda

·        Ensure that all club personnel working with young people have received Child protection training

·        To ensure all appropriate documentation and forms are completed in accordance with the EVA Child Protection Policies and Procedures

·        Ensure that any persons including coaches, officials and volunteers, working within or acting on behalf of the club, who will come into contact with juniors (including Under 18 groups), complete a Personal Disclosure Form

·        Forward a copy of an individuals Personal Disclosure Form to the EVA Chief Executive for immediate consideration should any issues or concerns arise

·        Keep confidential records of all documentation in a secure manner so it can be produced should it be required for reference at a later date by the EVA Chief Executive

·        Refer any concerns and/or allegations to the EVA Chief Executive immediately using the Child Protection Referral Form

·        Ensure coaches, officials, volunteers, parents/guardians and juniors have access to the EVA Child Protection Policies and Procedures documents

·        Undertake relevant training as required

COMMITMENT

Attend the AGM and other relevant meetings, deal with issues as and when they arise.

MEDIA AND MARKETING OFFICER

 ROLE DESCRIPTION

To promote and publicise club information and be the main lead on sponsorship issues

SKILLS/QUALITIES REQUIRED

·        Be well organised

·        Good communicator

·        Possess a sound knowledge of the club

·        A background/understanding of promotion and marketing is desirable

·        Word processing access would be advantageous

MAIN DUTIES

·        Collaborate and write the bi-monthly magazine LionsROAR

·        Keep the Club website up-to-date

·        To help co-ordinate and raise awareness of events and clubs/teams positions in leagues and tournaments

·        Establish a working relationship with local media

·        To promote and publicise the club positively

·        To actively seek sponsorship

COMMITMENT

Attend the AGM and other relevant meetings, on going weekly responsibility

VOLUNTEERS DEVELOPMENT OFFICER

ROLE DESCRIPTION

Co-ordinate the recruitment and organisation of volunteers within the club

SKILLS/QUALITIES REQUIRED

·        Be approachable

·        Well organised

·        A good motivator

·        Confident and enthusiastic

MAIN DUTIES

·        Has attended the Running Sport workshop ‘Valuing Your Sports Volunteers’ (not applicable for Side-Out or Volley 1)

·        To be main lead for the Continual Professional Development (CPD) plan for members of management committee, coaches and referees

·        Main contact for all volunteers

·        To ensure all roles have job descriptions and up date these where necessary

·        To maintain contact with and supervise all volunteers

·        To liaise with other committee members with regards to volunteer requirements, working closely with the CWO to ensure every volunteer is aware of child protection issues and has been CRB checked where necessary

·        Engage with other Volleyball England Events and ensure Lions have a large number volunteering at VE and BVF competitions.

·        To implement a volunteer recruitment and recognition scheme.

 COMMITMENT

Attend the AGM and other meetings, continual involvement in volunteer issues

EVENTS AND TOURS COORDINATOR

ROLE DESCRIPTION

Be the ‘Social link’ for the club and organise both Volleyball and non Volleyball events throughout the year for all Club members.

SKILLS/QUALITIES REQUIRED

·        Be well organised

·        Good communicator

·        A good marketer

·        A strong forward planner

·        Possess a sound knowledge of the club and it’s members

MAIN DUTIES

·        Engage with the clubs teams and assist them with any tours or trips away.

·        Organise the annual summer grass tournament for all Lions Clubs Members

·        Organise Junior visits to British Matches

·        Lead on the organisation of a Christmas Party

·        To help co-ordinate and raise awareness of events and clubs/teams positions in leagues and tournaments

COMMITMENT

Attend the AGM and other relevant meetings, on going weekly responsibility

FIXTURES COORDINATOR

ROLE DESCRIPTION

Liaise with Team secretaries to organise the court bookings for all teams.

SKILLS/QUALITIES REQUIRED

·        Be well organised

·        Good communicator

·        Possess a sound knowledge of the club

MAIN DUTIES

·        Produce a regular form of communication i.e. newsletter, website that is circulated to members

·        To help co-ordinate and raise awareness of events and clubs/teams positions in leagues and tournaments

·        Communicate with other Lions Team secretaries and other teams in the league to confirm fixtures

·        Keep an up to date spreadsheet on fixtures including dates, time and locations.

COMMITMENT

Attend the LVA AGM at the start of the season

Attend the AGM and other relevant meetings, on going weekly responsibility

TEAM SECRETARIES (1 per team)

ROLE DESCRIPTION

Be the contact point for all members of the team to feed back to the Club Committee.

SKILLS/QUALITIES REQUIRED

·        Be well organised

·        Good communicator

·        Possess a sound knowledge of the club

MAIN DUTIES

·        Produce a regular form of communication i.e. newsletter, website that is circulated to members

·        Communicate with the Fixtures Coordinator and team members to arrange fixtures.

·        Arrange transport to away matches including petrol money for drivers.

·        Appoint Referees (as appropriate) for all fixtures.

COMMITMENT

Attend the AGM and other relevant meetings, on going weekly responsibility

COACHES RESPONSIBILITIES

Lions Coaches Responsibilities (Junior Sections)

On joining the club

• Inform both the junior athlete and parents about the club, website, Facebook group, subs, stash, LionsROAR and club structure. (give them Club Handbook?)
• Ensure subs are paid and parents know when the instalments are needed.
• Hand out and then collect in the Loughborough Lions Player Information Sheet.

Throughout the year

• Bring all Loughborough Lions Player Information Sheets to all sessions (emergency contact and medical details).
• Maintain regular communication with the parents and juniors.
• Inform them as soon as possible about any sessions being cancelled and attempt to arrange an alternative.
• Write a bimonthly article for LionsROAR.
• Plan all sessions so that there is clear progression planned with LTAD at the forefront.
• Encourage any parents to fill out Feedback Forms with any constructive feedback.
• Always have Incident Reporting Forms with you and complete when necessary.
• Enter the team into all appropriate LPV festivals.

For each Session

• Take a register at every session.
• Engage with parents at start and end of session.
• Ensure equipment is set-up safely in line with the Club Risk Assessments.
• Oversee the collection of all juniors by parents/guardians at the end of each session.
• Ensure they buy-into the Lions Concept (proper group warm-up, no Basketball, no walking, ALL collect the balls in and group Lions…ROAR at the end of the session).

Lions Coaches Responsibilities (Adult Sections)

On joining the club

• Inform the player about the club, website, Facebook group, subs, stash, LionsROAR and club structure.
• Ensure subs are paid and they know when the next instalments are needed.
• Hand out and then collect in the Loughborough Lions Player Information Sheet.

Throughout the year

• Bring all Loughborough Lions Player Information Sheets to all sessions (emergency contact and medical details).
• Maintain regular communication with the players.
• Inform them as soon as possible about any sessions being cancelled and attempt to arrange an alternative.
• Write a bimonthly article for LionsROAR.
• Plan sessions so that there is clear progression.
• Always have Incident Reporting Forms with you and complete when necessary.
• Enter the team into any appropriate Grass competitions ran locally.
• Communicate all planned fixtures with all possible team members.
• Liaise with team Captain at all times.

For each Training Session

• Take a register at every session
• Ensure equipment is set-up safely in line with the Club Risk Assessments.
• Ensure buy-into the Lions Concept (proper group warm-up, ALL collect the balls in and group Lions…ROAR at the end of the session).

Additionally for all Matches

• Arrange all of the fixtures in consultation with the Club Secretary at the start of the year.
• Confirm with the opposition at least 7 days in advance.
• Find a referee and arrange for their payment (£10 if qualified, £5 if not)
• Ensure match equipment is available for all HOME matches (scoreboard/scoresheet/balls)

Arrange drivers and for petrol to be split between those that play on the day.